Security is the primary concern when it comes to managing confidential files. If you’re handling sensitive personal information or company data, unauthorised access to crucial files can negatively impact operations and the image of your company.
Fortunately, keeping your private documents secure is easier than you might think. The most well-known document management tools come with solid security features that stop the unauthorized access to important data and protect your documents from cyber-attacks, natural disasters and other threats.
According to Verizon’s Data Breach Investigations Report 2022 Employee negligence is one of the most common causes of a confidentiality breach. In the event of misplacing files, forgetting to change security settings or sending a confidential document to the wrong recipient, human mistakes are a major source of risk when handling sensitive documents.
A policy that clearly defines procedures for employees is an excellent method to reduce the risk. Reviewing article policies regularly can help employees realize the importance of protecting confidential information and prevent unintentional disclosure.
Using an encrypted storage system is another excellent method to protect sensitive documents. By encrypting your information, you can ensure that only those with the correct password have access your documents. This will reduce the chance of an attack. Avoid using personal data such as names, birthdays, or addresses when creating passwords. It’s also a good idea to incorporate two-step authentication into your secure storage software to further improve security. For instance you can request an authenticator application at login.